2004 NE 12 & Under LCM Championships

No one will be allowed in the building until 15 minutes before the start of warm-ups, except officials and those affiliated with the Bay and Ocean State Squids.

FACILITY: Blodgett Pool is an 8 lane, 50 meter facility with non-turbulent lane lines, a Daktronics Timing System and Scoreboard. There is a diving well area that will be available for warm-up and warm-down activities. The facility has ample seating.

ONLINE MEET COVERAGE: The meet will feature online heat sheets, results, live scoreboard and webcam at: http://www.swimindex.com/meets/2004/ne-12u/

DIRECTIONS: From the Mass Pike, get off at the Cambridge/Allston exit. Take the Cambridge ramp. Just before crossing the bridge into Cambridge, turn left onto the Storrow Drive entrance ramp. Go straight through the next intersection and take the next exit, marked Harvard Square, Cambridge. At the light at the top of the ramp, turn left onto North Harvard Street. The pool is the first building on the right. The pool is bounded on the south by Harvard Stadium, on the east by No. Harvard Street, and on the north by Storrow Drive. Swimmers should be dropped off at the pool gate on No. Harvard Street.

PARKING: After dropping the swimmers at the gate on No. Harvard St., proceed down to the parking lot entrance, across the street, to the HARVARD BUSINESS SCHOOL PARKING LOT. There will be a parking fee. It is a 5-minute walk to the pool. This will be in effect for all four days of the meet. Only cars with parking passes will be allowed to park around the stadium. ALL OTHERS WILL BE TOWED. Street parking is limited, but allowed in available spaces. If these guidelines are not adhered to, we will be in jeopardy of losing the use of the Harvard pool for meets. PLEASE DO NOT PARK AROUND THE STADIUM.

ELIGIBILITY: All swimmers must be 2004 USA Swimming registered swimmers with New England Swimming. Swimmers may register with Mary Riddell, 20 Cleveland Rd., Needham, MA 02492. Age eligibility is determined by age of the swimmer on July 22, 2004. All coaches on the deck must be registered with USA Swimming and display their current coaches membership cards. All swimmers must be registered before the entry. Teams that enter unregistered swimmer will be subject to a fine of $100 per unregistered swimmer.

ENTRY FEES: Make payable to "The Mass Bay Marlins"

Individual Events: $3.50 electronic / $4.00 paper entry

Relays: $10.00 electronic / $10.50 paper entry

New England Swimming Surcharge: $1.00 per swimmer (separate check payable to: New England Swimming)

ENTRY INFORMATION:

All entries, on diskette, hand-written, or emailed, must be received by 5:00pm, Tuesday, July 13, 2004.
Send electronic entries (SD3 or CL2 format) to: Tim Murphy (tdmurphy@fas.harvard.edu)
Send hardcopy entries to: Tim Murphy / Swimming, 65 North Harvard Street, Boston MA 02163 (617-495-2268)
No fax entries will be accepted. No phone call entries will be accepted.
Entry times must be achieved from July 24, 2003 to July 13, 2004.
The only times that must be converted are Short Course Meters to short course YARDS by using the 0.9049 multiplier and entered as conforming yard times.
Yard times will be seeded, fastest to slowest, after the meter times. All yard times must be circled in red pen on the entry form to help with verification.
The hard copy and check must be received by 5:00pm, Saturday, JULY 17, 2004.
An entry will not be accepted without the hard copy and payment.
All hard copies and checks should be sent by US Postal Service certified mail, or hand delivered.
Please check the "no signature required" box on overnight deliveries.
All entries must be typed or legibly printed and must include all swimmer's USA Swimming registration numbers and ages.
Please run your athlete data through the New England Swimming web page online data tool, to check for accuracy with your database, BEFORE you send in your entry. All names and ID numbers of the swimmers must match exactly what is on file with in New England and USA Swimming.
If there is a discrepancy between the hard copy and the electronic entry, the hard copy will be used as the official meet entry.
Include the cover page and release form with your entry.
All swimmers may enter all events they qualify in, but are limited to competing in nine (9) individual events, and no more than five (5) per day (including time trials). All scratch deadlines will be strictly adhered to.
A swimmer who qualifies in a new event only at the GMSC or BGSC/YNS meets on July 16-18th can send in their entry by US Postal Service, or email, by 5:00pm, Monday, July 19, 2004. If you email the entry, a hard copy and a check for the appropriate fee must be received by Tuesday, July 20th, in order to be accepted. You cannot update a time for an event already entered.

RELAYS: A team may enter relays according to the number of swimmers per sex and age group entered in individual events. All swimmers on these relays must be qualified swimmers who are entered in the meet in one or more individual events. A team that has only 1, 2, or 3 qualified swimmers per sex entered in individual events may add enough non-qualified swimmers to enter 1 relay per event. If a qualified swimmer is unable to swim and there is no other qualified swimmer available, the relay must be scratched. All relay swimmers must be officially entered in the meet. Only 2 relays per team, per event, may score points. Once all of the entries are received, the Meet Referee has a right to limit the number of relays based on the time line of the meet.

TIME TRIALS: Time trials will be available at the discretion of the meet referee and meet director, and if time allows after the sessions on Friday, Saturday and Sunday. All time trial swimmers must provide two timers for their swims. The cost of time trials is $5.00 per individual event and $10 per relay.

DISTANCE EVENTS: The 800M and 1500M Freestyles will be swum fastest to slowest, alternating heats of women and men. All distance swimmers must provide at least two timers with watches, and one counter for their swims.

VERIFICATION & RULES: Refer to the verification information provided by New England Swimming. The 2004 USA Swimming Rules and Regulations will govern except as otherwise stated herein and the decision of the referee will be final. Disabled swimmer forms are required by USA Swimming and are available from the New England Swimming Office. All swimmers participating in the meet without a USA Swimming registered coach shall report to the referee before warm-ups prior to each session.

SCRATCHES:

Thursday events: All events on Thursday evening, including relays, will be a Positive Check-In, by 5:00pm in the pool control office.

Friday events: Scratch at the pool on Thursday evening before 6:00pm, or call on Thursday evening, between 5:00pm and 6:00pm: 617-495-5213. Scratches beforehand are strongly encouraged.

Saturday/Sunday events: Scratch deadline is 4:00pm the night before the event, in the control office, with the exception of the 1500 M Freestyle, which will be a positive check-in by 9:45am on Sunday.

NO EMAILED SCRATCHES WILL BE ACCEPTED after Wednesday, July 21, 2004. If you have scratches before then, please email them to Tim Murphy at tdmurphy@fas.harvard.edu.

SPECIAL NOTES:

Coaches are expected to understand the scratch, verification and relay rules before the meet begins.
Any swimmer who fails to compete in an individual event in which he/she is entered and has not been scratched will be barred from further competition that day, including time trials and relays. The swimmer will automatically be scratched from the following day's events unless the Clerk of Course has been notified of the swimmer's intention to compete, by 4:00pm.
Any relay team that does not scratch (per above), or is not excused by the Meet Referee, must swim that event. If the relay team does not appear behind the blocks ready to compete, each member of the relay team will be barred from competing in the next individual event that they are entered in, as well as the next relay.
To avoid open lanes, the Meet Director and Meet Referee encourage coaches to scratch their swimmers properly instead of asking for administrative DQ's.

AWARDS: In individual events, medals will be awarded for places 1-8, and ribbons for places 9-16. For relay events, medals will be awarded for places 1-3, and ribbons for places 4-6. These awards will be presented throughout the meet as time allows. The top eight high point winners in each age group for both girls and boys will be awarded a plaque. The 10 & Under and 11-12 high point award ceremonies will take place at the end of the Sunday afternoon session. Coaches are responsible for making sure their swimmer is present to receive their award. Heat winner prizes will be awarded.

SCORING: Top 24 places:

Individual: 32 29 28 27 26 25 24 23 20 18 17 16 15 14 13 12 9 7 6 5 4 3 2 1

Relay: 64 58 56 54 52 50 48 46 40 36 34 32 30 28 26 24 18 14 12 10 8 6 4 2

WORKER & TIMERS: All teams will be given timing/work assignments based on their number of entries. Teams that send back the sign up sheet for Officials with their entry will get credit for those positions. The timing assignments will be posted on the web page with ample time to get workers.

WARM-UPS: USA Swimming warm-up policies will be in effect for the whole meet. Unattached swimmers must report to the Meet Referee before each session. Diving will be prohibited during warm-ups except at the designated times. No diving will be allowed, at any time, in the diving well. Sprint lanes will be open at the end of the warm-up session. Teams will be assigned warm-up lanes for each session. Coaches must instruct their swimmers to obey the warm-up rules.

COACHES NOTES: All coaches should check in with the control office upon arrival to the pool. Coaches' packets will be available at the beginning of warm-ups at each session. Please turn in relay cards in a timely fashion.

There will be a coaches meeting on Friday at 10:30am. Please do NOT ask to change entry times or events after the entry deadline. There will be no deck entries. Coaches are responsible for making sure their swimmers know when to swim. There will not be a bullpen, but heat sheets will be posted throughout the pool deck. Lockers will not be available for use by coaches or swimmers. Please respect the locker room and facility.

VENDOR: Metro Swim Shop

CONCESSION: There will be a snack bar open at all sessions.

HOSPITALITY: Coaches and officials will be served a light lunch

PROGRAMS: $5.00 full meet program per age-group, $8.00 full meet program (both age groups), $2.00 heat sheets per session.

ADMISSION: $1.00 per session

SAFETY:

Diving will be prohibited during warm-ups except in specifically announced one-way sprint lanes. There will be no diving in the warm-up and warm down areas at any time.
No shaving is permitted at the competition site.
No glass containers are permitted within the facility.
Swimmers must be under the supervision of a coach. If a swimmer arrives at the meet without a coach, the swimmer should notify the referee before he/she warms up. The referee will assign the swimmer to a registered coach for warm-ups.
No camera cell phones are permitted in the locker rooms.

MISCELLANEOUS: Harvard University and the Bay and Ocean State Squids assume no responsibility for lost or stolen property. Pets of any kind and smoking is not permitted within the facility.

HOTEL:
Burlington Marriott

781-229-6565

Rooms reserved under New England Swimming 12 & Under Championship