New England 12 & Under Long Course Championships July 24-27, 2003 Blodgett Pool, Harvard University, Cambridge, MA Meet Information

New England 12 & Under Long Course Championships
Hosted by The Mass Bay Marlins
Blodgett Pool, Harvard University, Cambridge, MA
July 24-27, 2003
Sanctioned by NE Swimming: NE-03-42

Team Work/Timing Assignments
Team Work/Timing Assignments (Adobe PDF)
Events List
Events List (Adobe PDF)
Events List (MS Excel)
Entry Cover Page (Adobe PDF)
Hy-Tek Events File for Team Manager

Meet Director: Carol Healey (781-444-2014, healeymay@attbi.com)
Meet Referee: Priscilla Davis (978-468-3786, pdswimne@netzero.net)
Director of Operations: Rick Osterberg (ne-12u@swimindex.com)
Entry Chairperson: Carol Healey, 47 May Street, Needham, MA 02492 (781-444-2014, healeymay@attbi.com)
Official Meet Website: http://www.swimindex.com/meets/2003/ne-12u/

SESSIONS:
All events are timed finals.

No one will be allowed in the building until 15 minutes before the start of warm-ups, except officials and those affiliated with the Mass Bay Marlins.

FACILITY: Blodgett Pool is an 8 lane, 50 meter facility with non-turbulent lane lines, a Colorado Timing System and scoreboard. There is a diving well area that will be available for warm-up and warm-down activities. The facility has ample seating.

ONLINE MEET COVERAGE: The meet will feature online heat sheets, results, live scoreboard and webcam at: http://www.swimindex.com/meets/2003/ne-12u/

DIRECTIONS: From the Mass Pike, get off at the Cambridge/Allston exit. Take the Cambridge ramp. Just before crossing the bridge into Cambridge, turn left onto the Storrow Drive entrance ramp. Go straight through the next intersection and take the next exit, marked Harvard Square, Cambridge. At the light at the top of the ramp, turn left onto North Harvard Street. The pool is the first building on the right. The pool is bounded on the south by Harvard Stadium, on the east by North Harvard Street, and on the north by Storrow Drive. Swimmers should be dropped off at the pool gate on North Harvard Street.

PARKING: After dropping the swimmers at the gate on North Harvard St., proceed down to the parking lot entrance, across the street, to the Harvard Business School Parking Lot. It is a 5 minute walk to the pool. This will be in effect for all four days of the meet. Only cars with parking passes will be allowed to park around the stadium. All others will be towed. Street parking is limited, but allowed in available spaces. If these guidelines are not adhered to, we will be in jeopardy of losing the use of the Harvard pool for meets. Please do not park around the stadium.

ELIGIBILITY: All swimmers must be 2003 USA Swimming registered swimmers with New England Swimming. Swimmers may register with Mary Riddell, 20 Cleveland Rd., Needham, MA 02492. Age eligibility is determined by age of the swimmer on July 24, 2003. All coaches on the deck must be registered with USA Swimming and display their current coaches membership cards. Teams should use the Check Athlete Registratoin tool on the New England Swimming website to verify registration for their athletes before submitting entries for this meet.

ENTRY FEES: make payable to “The Mass Bay Marlins”
Individual Events: $3.50 electronic/ $4.00 paper entry
Relays: $10.00 per relay
New England Swimming Surcharge: $1.00 per swimmer. Make this a separate check payable to: New England Swimming

ENTRY INFORMATION:

• Entry times must be achieved from July 25, 2002 to July 15, 2003
• The only times that must be converted are Short Course Meters to short course yards by using the 0.9049 multiplier and entered as conforming yard times.
• Yard times will be seeded, fastest to slowest, after the meter times. All yard times must be circled in red pen on the entry form to help with verification.
• All entries, on diskette, hand written, or emailed, must be received by 5:00pm, Tuesday, July 15, 2003. When using a disk, or sending the entry by email, use the standard sd3 or cl2 file. (healeymay@attbi.com)
• The hard copy and check must be received by 5:00pm, Saturday, July 19th.
• An entry will not be accepted without the hard copy and payment.
• No fax entries will be accepted.
• All hard copies and checks should be sent by US Postal Service certified mail, or hand delivered.
• Please check the “no signature required” box on overnight deliveries.
• All entries must be typed or legibly printed and must include all swimmer’s correct USA Swimming ID numbers, ages, and names as they appear on registration cards.
• Please run your athlete data through the New England Swimming web page Check Athlete Registratoin tool, to check for accuracy of your database, before you send in your entry. All ID numbers of the swimmers need to match exactly what they are registered with in New England and USA Swimming.
• If there is a discrepancy between the hard copy and the electronic entry, the hard copy will be used as the official meet entry.
• Send the entries to: Carol Healey, 47 May Street, Needham, MA 02492, (781) 444-2014
• Include the cover page and release form with your entry.
• A 9/10 & 11/12 swimmer may enter all events they qualify in, but are limited to competing in nine (9) individual events, and no more than five (5) per day (including time trials). All scratch deadlines will be strictly adhered to. An 8 & Under swimmer may enter and swim all events they qualify for.
• A swimmer who qualifies in a new event, at the GMSC meet on July 18-20th can send in their entry by US Postal Service, or email, by 5 PM, Monday, July 21st. If you email the entry, a hard copy and a check for the appropriate fee must be received by Tuesday, July 22nd, in order to be accepted. No phone call entries will be accepted.

RELAYS: A team may enter relays according to the number of swimmers per sex and age group entered in individual events with a maximum of 4 relays, per team, per event. For each sex and age group, the number of qualified individual swimmers entered in individual events will be divided by four up to the 4 relay maximum. Teams are limited to two relays per sex for the 11-12 800M freestyle relay.
16 or more individual qualifiers per sex, age group: 4 relays per sex, age group
12-15 individual qualifiers per sex, age group: 3 relays per sex, age group
8-11 individual qualifiers per sex, age group: 2 relays per sex, age group
4-7 individual qualifiers per sex, age group: 1 relay per sex, age group
For teams with 4 or more individual qualifiers per sex and age group, all swimmers on all relays must be individual qualifiers entered in the meet. No relay-only swimmers are permitted in the above scenarios.
1-3 individual qualifiers per sex, age group: 1 relay per sex, age group
For teams with 1-3 individual qualifiers per sex and age group, at least one swimmer on each relay must be an individual qualifier entered in the meet, or the relay must be scratched. All relay-only swimmers must be officially entered in the meet.
0 individual qualifiers per sex, age group: 0 relays per sex, age group

Only 2 relays per team, per event, may score points. Once all of the entries are received, the Meet Referee has a right to limit the number of relays based on the time line of the meet.

TIME TRIALS: Time trials will be available at the discretion of the meet referee and meet director, and if time allows after the 11-12 session on Friday, Saturday, and/or Sunday. All time trial swimmers must provide two timers for their swims. The cost of time trials is $5.00 per individual event and $10 per relay.

DISTANCE EVENTS: The 800M and 1500M Freestyles will be swum fastest to slowest, alternating heats of women and men. All distance swimmers must provide at least two timers with watches, and one counter for their swims.

VERIFICATION & RULES: Refer to the verification information provided by New England Swimming. The 2003 USA Swimming rules will govern except as otherwise stated herein and the decision of the referee will be final. Disabled swimmer forms are required by USA Swimming and are available from the New England Swimming Office. All swimmers participating in the meet without a USA Swimming registered coach shall report to the referee before warm-ups prior to each session.

SCRATCHES:
Thursday events: All events on Thursday evening, including relays, will be a Positive Check-In, by 5:00pm in the pool control office.
Friday events: Scratch at the pool on Thursday evening before 6:00pm, or call on Thursday evening, between 5:00pm and 6:00pm: 617-495-5213. Scratches beforehand are strongly encouraged.
Saturday/Sunday events: Scratch deadline is 6:00pm the night before the event, in the control office, with the exception of the 1500M Freestyle, which will be a positive check-in by 12:30pm on Sunday.
No emailed scratches will be accepted after Wednesday, July 23rd. If you have scratches before then, please email them to Carol Healey at healeymay@attbi.com.

SPECIAL NOTES:

1. Coaches are expected to understand the scratch, verification and relay rules before the meet begins.
2. Any swimmer who fails to compete in an individual event in which he/she is entered and has not been scratched will be barred from further competition that day, including time trials and relays. The swimmer will automatically be scratched from the following day’s events unless the Clerk of Course has been notified of the swimmer’s intention to compete, by 6:00pm.
3. Any relay team that does not scratch (per above), or is not excused by the Meet Referee, must swim that event. If the relay team does not appear behind the blocks ready to compete, each member of the relay team will be barred from competing in the next individual event that they are entered in, as well as the next relay.
4. To avoid open lanes, the Meet Director and Meet Referee encourage coaches to scratch their swimmers properly instead of asking for administrative DQ’s.

AWARDS: Medals will be awarded for the first 8 places, ribbons through place 16, in individual events, and medals for the first three places in relays, and ribbons for places 4 through 6. These awards will be presented throughout the meet as time allows. The top eight high point winners in each age group for both girls and boys will be awarded a plaque. The 8 & Under and 9-10 high point award ceremonies will take place at the end of the Sunday morning session. The 11-12 high point ceremony will take place on Sunday evening at the conclusion of the session. Coaches are responsible for making sure their swimmer is present to receive their award.

Heat winner prizes will be awarded.

SCORING: Top 24 places:

WORKERS & TIMERS: All teams will be given timing/work assignments based on their number of entries. Teams that send back the sign up sheet for Officials with their entry will get credit for those positions. The timing assignments will be posted on the web page with ample time to get workers.

WARM-UPS: USA Swimming warm-up policies will be in effect for the whole meet. Unattached swimmers must report to the Meet Referee before each session. Diving will be prohibited during warm-ups except at the designated times. No diving will be allowed, at any time, in the diving well. Sprint lanes will be open at the end of the warm-up session. Teams will be assigned warm-up lanes for each session. Coaches must instruct their swimmers to obey the warm-up rules.

COACHES NOTES:

• All coaches should check in with the control office upon arrival to the pool. Coaches’ packets will be available at the beginning of warm-ups at each session.
• Please turn in relay cards in a timely fashion, as many relays are the first event of the session.
• There will be a coaches meeting on Friday at 8:45am and at 3:15pm.
• Please do not ask to change entry times or events after the entry deadline. There will be no deck entries.
• Coaches are responsible for making sure their swimmers know when to swim. There will not be a bullpen, but heat sheets will be posted throughout the pool deck.
• The meet will be run according to the 2003 USA Swimming Rules & Regulations. The decisions of the Meet Referee as to procedures and conduct will be final.
• There will be no shaving allowed anywhere on the facility. Lockers will not be available for use by coaches or swimmers. Please respect the locker room and facility.

CONCESSION: There will be a snack bar open at all sessions.

HOSPITALITY: Coaches and officials will be served breakfast foods and a light lunch between sessions

PROGRAMS: $5.00 Full meet program per age-group, $2.00 heat sheets per session. Entire meet (both age groups): $8.00

ADMISSION: $1.00 per session

HOTELS:

Doubletree Guest Suites
617-783-0090
Rooms reserved under New England Swimming for only $129 per night
Call before June 30, 2003

Holiday Inn in Newton MA:
399 Grove St., Newton: 617-969-5300
Rooms reserved under New England Swimming for only $69 per night
Call before July 15, 2003.

Sheraton Hotel, Newton
320 Washington St.
Newton, MA 02158
617-969-3010