2008 Men's EISL Swimming & Diving Championships March 6-8, 2008 Blodgett Pool, Harvard University, Boston MA Meet Information

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Meet Personnel and Planning Committee

Meeting Schedule

Entry Information

Entries are due by 6:00pm on Tuesday, February 26, 2008.  All possible entries must be listed on the entry form and best times must be submitted.  Each team is permitted eighteen (18) competitors as described in the following: an entrant who swims will be counted as one; an entrant who dives will be counted as one-third; an entrant who swims and dives will be counted as one.  A competitor is permitted to compete in a maximum of seven events, of which no more than three may be individual events.  Coaches may enter competitors in more than three individual events, and may enter more than 18 competitors, as long as they “scratch down” to the appropriate numbers by the scratch deadlines.  Divers who will not compete must also be scratched by the appropriate scratch deadline.

Please be sure to specify entry times for your relays in the appropriate area on the entry form, even if the entry time is “NT” (no time).  Relays without an entry time may not swim in the meet.

Entries submitted must be best performances attained between September 1, 2007 and February 26, 2008.

Coaches must submit entries using an electronic Microsoft Excel spreadsheet entry form that will be distributed to all coaches.  The electronic spreadsheet entry form must be sent as an email attachment from the athletic director (or an appropriate substitute) to eisl@meetresults.com.  The email received from the athletic director will serve in lieu of a signature, and attest that the athletes on the entry are bona fide and eligible.

Coaches may alternately submit entries using Hy-Tek Team Manager.  A Team Manager events file will be distributed to all coaches.  If you submit a Hy-Tek Team Manager entry, you must also submit a copy of your Team Manager entry report (preferably in Adobe PDF format).  This report, and your Team Manager entry file, must be sent as an email attachment from the athletic director (or an appropriate substitute) to eisl@meetresults.com.  The email received from the athletic director will serve in lieu of a signature, and attest that the athletes on the entry are bona fide and eligible.

It is important that all aspects of the entry form be completed as indicated, including the official first name, middle initial, last name, date of birth, and year in school, for each athlete.  These values will be used for the purposes of NCAA POP forms as well as USA Swimming NTV submissions.  In particular, for athletes that are registered with USA Swimming, please make sure the name on the entry form matches the name used for USA Swimming registration.  The “preferred name” field is to be used for appropriate nicknames, which will be printed on heat sheets and results, and will be the name used for announcing purposes.  (I.e., “Mike” instead of “Michael”.)

Please remember to include local hotel and cellular telephone contact information in the appropriate spaces on the entry form.

After the unofficial psych sheet is posted, teams will have 24 hours to challenge entries and correct any clerical errors with no penalty. 

Rules Governing the Championship

The 2007-2008 NCAA Swimming and Diving Rules shall be used for all competition, except as amended in this document or by the Meet Committee.  The decision of the Meet Referee shall be final.

Facilities and Equipment

Blodgett Pool features an eight-lane competitive course, which will be used with Kiefer Advantage II lane lines and a Daktronics Timing System with full alphanumeric scoreboard display and relay exchange pads.  The racing course has a depth of 7 feet.  There is a six-lane warmup course at the far end of the pool.  The diving well features two 1-meter boards, two 3-meter boards, and 1-meter, 3-meter, 5-meter and 7.5-meter platforms, and has a water depth of 15 feet.

Automatic Judging and Timing

Daktronics electronic judging and timing will be used throughout the meet.  Please note that NCAA regulations require that three watch times be used for NCAA Championship qualifying times in the event of an electronic timing system failure.  There will always be at least one meet-provided backup timer for each lane.  If you have a swimmer or relay whom you believe will qualify for the NCAA Championships, please be prepared to provide two additional backup timers for that swim in case of an electronic timing system malfunction.  We will follow Rule 4, Section 14, Article 6 of the 2007-2008 NCAA Swimming and Diving Rule Book regarding the use of electronic relay takeoff equipment.

Championship Format

The EISL Swimming and Diving Championships is a three-day individual and team championship, with trials and final competition except in the 1000-yard freestyle, 1650-yard freestyle and the relay events.  The 1000-yard freestyle and 1650-yard freestyle will be swum slowest-to-fastest with the last heat swum during the evening finals.  All but the fastest heat of the 1000-yard freestyle will swim at the end of the Friday morning preliminaries.  All but the fastest heat of the 1650-yard freestyle will swim starting approximately 4:00pm on Saturday afternoon.  The exact schedule will be posted following the scratch deadline.

In all trials/finals swimming events, the evening finals will consist of a bonus final, consolation final and championship final.  Eight lanes will be used for all competitions, and 24 places will be scored.  There will be no scratches permitted for the evening finals.  Competitors in the Championship Finals, as well as the fastest heats of the 1000 freestyle and 1650 freestyle, will march-out from the “ready area” immediately before competing.  All relays will report directly to the blocks.

Relay Format

The 400-yard medley relay, 400-yard freestyle relay and 800-yard freestyle relay will swim as timed final events during the evening finals only.  Teams will be seeded such that the six fastest-seeded teams will swim in the second heat, and the remaining three teams will swim in the first heat.  All teams will be eligible to score in any position from either heat.

The 200-yard medley relay and 200-yard freestyle relay will swim with preliminaries in the morning and consolation and championship finals in the evening.  During the morning preliminaries, teams will be circle-seeded across two heats.  For the evening finals, the fastest eight teams from the preliminaries will swim in the championship final heat, and may not fall below eighth place.  The ninth-fastest team from the preliminaries will swim in the consolation final heat, and may not advance beyond ninth place.  Any team that is disqualified for any reason during the morning preliminaries will be disqualified from the event, will not swim in the evening finals, and will not be eligible to score points.

All relays will be scored based on 24-place scoring, with points doubled from individual events.  All relays will report directly to the starting blocks during the evening finals.  For all relay events, the top eight scoring teams will participate in the awards presentation.

Awards

Awards will be presented to the first eight places in individual and relay events.  Awards for each event will be presented before the bonus final of the second following event.  Please see the order of events for complete details.  Team awards will be presented in the form of silver bowls to the first-, second- and third-place teams.  Awards will also be presented to the Swimmer of the Meet (Philip Moriarty Award), Diver of the Meet (Karl B. Michael Award), Career High Point Athlete (Harold Ulen Award) and the Winning Team (Bob Kiputh Trophy). A team award will be presented to the Dual Meet Champion at the beginning of the Thursday evening finals session.

Scratch Deadlines

Scratches may be submitted to the Meet Director, Meet Referee, or Director of Meet Operations.  Scratches will only be accepted from coaches or the team’s official representative, and must be signed by both the team coach and the Meet Director, the Meet Referee, or the Director of Meet Operations.  A receipt form will be used for scratch verification.  All entries not scratched by the scratch deadline will become official entries.  Coaches will be given a composite scratch form to list all scratches for a particular day.  Additional scratches may be made, by the scratch deadline, using individual scratch cards.  Diving sheets must be submitted by the appropriate scratch deadlines.  Divers who will not dive must be scratched.  The scratch deadlines are as follows:
            Wednesday, March 5, 4:00pm for all Thursday events (at the beginning of the Coach’s Meeting)
            Thursday, March 6, 6:00pm for all Friday events
            Friday, March 7, 6:00pm for all Saturday events

Time Trials

Time trials will be offered after the preliminaries session each morning.  Time trials will take place after heats of the 1000 freestyle on Friday morning.  Only swimmers participating in the Championship may swim time trials.

Team Locker Room and Seating

Teams will be assigned a locker room prior to arriving. Please follow signs to the appropriate locker room. Team seating on the pool deck will be determined at the coaches meeting.  Harvard University is not responsible for lost or stolen articles.  Valuables should not be kept in the locker rooms.  Locks and towels are not available, and personal locks cannot be left on lockers overnight.  Glass bottles are not permitted anywhere within Blodgett Pool.  Seating will be determined at the General Coach’s Meeting, based on the 2007 EISL Championship order of finish.

Hospitality

Bagels, snacks, coffee and juice will be available for coaches, meet personnel and officials in the morning in the Hall of History, adjacent to the Blodgett Pool front entrance lobby.  Assorted snacks and juices will be provided in the afternoon.  Accessing the hospitality area will require the appropriate credentials.

Facility Availability

Blodgett Pool will be open to meet participants on Wednesday from 9:00am until 9:00pm, and Thursday-Saturday from 6:30am until the end of championship finals.

Parking

Team buses and vans should enter the Soldier’s Field Athletic Complex via North Harvard Street through Gate 6, which is located at the closed end of the football stadium.  Team vans must display meet parking permits at all times while parked.  Please send your parking pass requests in along with the completed entry forms.  Spectator parking is available in the Soldier’s Field Athletic Complex for $10 (space-permitting), or in the Harvard Business School lot for $5.

Diving Format

One-Meter Diving:
            Preliminary: The one-meter preliminary will begin at 1:30pm on Thursday, March 6.  Each contestant will perform six optional dives, including one from each of five groups, in any order, without limit on degree of difficulty.  Scores on all dives performed by each contestant in the preliminary round will be used to determine ranking at the conclusion of preliminary.  Contestants finishing 1st through 8th will continue into the final.  Contestants finishing 9th through 16th will continue into the consolation final, but may not advance in finish higher than 9th place.  Contestants finishing 17th through 24th will have no further opportunity to advance in place.
            Consolation Final: Following the one-meter preliminary on Thursday, March 6, after the eight consolation finalists have been identified, there will be a 15-minute break in the competition.  Immediately following the break, the consolation final shall begin.  Each contestant will start with a score of zero.  The consolation final will consist of six optional dives, including one from each of five groups, in any order, without limit on degree of difficulty.  Scores on all dives performed by each diver in the consolation finals will be used to determine 9th through 16th place.
            Final: The one-meter final will take place during the championship final session on Thursday evening, March 6.  The eight finalists will start with a score of zero.  The final will consist of six optional dives, including one from each of five groups, in any order, without limit on degree of difficulty.  Scores on all dives performed by each contestant in the final will be used to determine 1st through 8th place.

Three-Meter Diving:
            Preliminary: The three-meter preliminary will begin at 1:30pm on Friday, March 7.  Each contestant will perform six optional dives, including one from each of five groups, in any order, without limit on degree of difficulty, followed by five voluntary dives, including one from each of five groups, in any order, with a total degree of difficulty not to exceed 9.5.  Scores on all dives performed by each contestant in the preliminary will be used to determine ranking at the conclusion of preliminary.  Contestants finishing 1st through 8th will continue into the final.  Contestants finishing 9th through 16th place will continue into the consolation final, but may not advance in finish higher than 9th place.  Contestants finishing 17th through 24th will  have no further opportunity to advance in place.
            Consolation Final: The three-meter consolation final will take place during the championship final session on Friday evening, March 7.  The three-meter consolation final will start immediately following the championship final of the 100 backstroke.  The consolation final will consist of six optional dives, including one from each of five groups, in any order, without limit on degree of difficulty.  Places 9 through 16 will be determined by adding the scores obtained from the six optional dives performed in the consolation final to the voluntary (dives with limit) score obtained in the preliminary.
            Final: The three-meter final will take place during the championship final session on Saturday evening, March 8.  The final will consist of six optional dives, including one from each of five groups, in any order, without limit on degree of difficulty.  Places 1 through 8 will be determined by adding the scores obtained from the six optional dives performed in the final to the voluntary (dives with limit) score obtained in the preliminary.

Sports Information and Media Relations

The official web site for this meet is: http://www.meetresults.com/eisl/
The web site will feature a real-time pool scoreboard feed, real-time webcam, as well as psych sheets, heat sheets, instant results, splits and scores as soon as they are available after each event.

Questions regarding sports information should be directed to the Ivy League Associate Director (Chuck Yrigoyen, 609-258-2181, chuck@ivyleaguesports.com) or the Harvard Sports Information Office (Tim Williamson, 617-495-2206, twilliam@fas.harvard.edu).

Medical Treatment

Harvard medical staff will be available to treat all injuries that occur during the event.  Any school traveling without a certified athletic trainer or team physician must provide the appropriate documentation from their team physician or certified athletic trainer prior to receiving any treatments (i.e., ultrasounds, electrical stimulation, hot packs, whirlpools).  All documentation can be faxed to the Harvard University Athletic Training Room at 617-495-8591.  An ice machine will be available on the pool deck throughout the competition.  If you have any questions about medical treatment at Harvard, please contact Stacie Barlow, Head Athletic Trainer, at 617-496-9557, or via email at barlow2@fas.harvard.edu.

Admission

Coaches, participants, managers, trainers, sports information staff, administrative staff, officials and meet personnel will be admitted through the Blodgett Pool lobby main entrance on the ground level.  Proper credentials, which will be distributed upon arrival, must be displayed in order to gain access.  Spectators and all others must enter Blodgett Pool through the second floor mezzanine level.  Groups should contact the Harvard Athletics Ticket Office (617-495-2211, harvtix@fas.harvard.edu) for discounted group admission information.

As has been the case for many years, a section of seats is reserved near the finish line for the host school's team, parents, special guests, and awards presenters. Running the championship on a regular basis is an undertaking for the host school, and this policy is a small reward for that effort. We are fortunate to have an outstanding spectator facility in Blodgett Pool, and there are many excellent vantage points from the stands. We appreciate your conveying this to your parents and fans prior to the event.

Spectator Admission Prices:

Banners

The hanging of banners and signs will be allowed in the pool area under the following restrictions:

• Teams may hang signs and banners on the wall immediately behind their seating area.
• Official team banners should be given to the meet staff on Wednesday.  Meet staff will hang official team banners from the metal railings at the bottom of the spectator area.  Meet staff reserves discretion in the placement of banners based on size so as not to interfere with deck activities.
• Any other team posters or signs in the pool area will be removed.

Senior Recognition

The senior recognition will take place at the beginning of the Saturday evening finals.  Seniors will be asked to gather near the starter’s podium at 5:50pm in their official team warmups.  Only seniors who are entered into the meet and listed on the official entry form will be allowed to participate in the senior recognition.